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Add/manage admin installations. How do I remove a volunteer from automatic emails? The Madison Christian Community provides a beautiful example of how two faith communities can share resources and worship as one body. When you are ready to send volunteers the information they will need to log in to the Web Terminal, we will do so from the Announcements pane.. Go to the Announcements pane in VSP; Click on the "+" button in the upper right. How do I change the "From" address for all emails? Our specialty is in providing easy to use tools for organizing people. Hover your cursor over "Templates >" in the drop-down menu, then click on "Preconfigured", Select the "Intro Email: Update Request" template if you need to know their availability or "Intro Email: First Schedule" if you are starting with an already completed schedule. How can I customize what volunteers can see and update in the My Profile tab? Quickly pull reports on hours served and attendance records, or volunteer lists with contact info and t-shirt size for coordinators at an event. Why are my volunteers getting the message that the Web Terminal for our church is disabled. View past MSP orders. What is the maximum attachment size for emails? Click on the "+" button in the upper right. How can I allow my Leaders to edit the shift plan? These reports can be exported into a variety of formats to they can easily be shared with staff and supporters, or imported into fundraising software and grant documentation, to make sure everyone has the information they need. Full schedule not showing up on the Web Terminal. Reply to volunteers when they submit forms online. Include phone numbers on schedules to foster communication among scheduled volunteers. What are Web Forms? What happens when a volunteer requests a swap? What happens when a volunteer requests a swap? If trades are enabled for your license, you can also propose a trade. You can take a deeper look into the improved mobile Web Terminal experience by browsing the resources below to find out more about how to navigate the Web Terminal on a mobile device. How can I see all the changes made online by volunteers? Cleaning up rosters that include a list in one cell. Update your account info. Point volunteers to a tutorial on how to use the Web Terminal. How can I keep volunteers' contact information private to members of other jobs when logged into the Web Terminal? How can I set up the Web Terminal so volunteers can manage their auto reminder settings? Note: Volunteers who sign up via Enrollment form may not need an introductory letter if you have automatic emails for enrollment forms in the "Web Terminal settings". A communication tool for connecting and organizing groups of people. How can I see the mobile version of the Web Terminal when I am on my regular computer? Manage your volunteers' automatic email settings from their profiles, Remind volunteers who have not logged in to the Web Terminal, Use VSP's preconfigured email template to easily request updates to volunteers' availability before the next scheduling cycle. Link to the Web Terminal directly from your church's web site. Update the "From" address used for automatic emails, Change when automatic text reminders are sent, Customize the Text of Automatic Reminders. October 7th, 2022. If youre copy and pasting your activation code, try typing it in by hand. How can I retrieve login information should a volunteer lose it? Compounding the issue are staff changes and the evolving needs of everyone involved. How can I list more positions? What are Web Forms? The List of available positions says ''and more''. We are open 7am - 3pm PST, M-F. support@ministryschedulerpro.com (888) 622-0949. How can I see all the changes made online by volunteers? Set up automatic emails to notify volunteers of open positions in the coming week. Allow volunteers to see all open positions in the app, Limit volunteers to only see others scheduled in their job on the app. Much of the navigation hasnt changed, but heres a quick refresher on how to complete the most common tasks in the Web Terminal. The introductory email will include all of the information volunteers need to get started using the Web Terminal, as well as links to video tutorials to help them enter their preferences and availability on the. You will not need any of the actions available in this area of the site until you have purchased VSP. Click on the My Profile tab to: How can I keep certain volunteers from receiving Sub request emails? The URL we'll see after clicking the . How can I customize the text in the Web Terminal to make my messages stand out? Identify and Filter for Offline Volunteers. If youve imported or manually entered volunteers, youll send them an email using a preconfigured template in the Emailer pane of the program to give your volunteers their usernames and temporary passwords so they can log in initially. This tool allows an unprecedented level of efficiency in keeping your volunteers information up-to-date, and a new level of flexibility for volunteers managing their own schedules in todays busy world. Send Web Terminal login information only to new volunteers, Find and edit volunteer usernames and passwords. This not only helps replace seasoned volunteers but it also keeps your ministries fresh and vibrant! When you are satisfied with the introductory email, click "Preview", then hit "Send to". Today well look at tips and tricks for keeping family members together or scheduled separately depending on your needs. Login How can I customize what volunteers can see and update in the My Profile tab? Click on the My Schedule tab to see your personal assignments. As a scheduler, you're probably familiar with accommodating volunteer preferences - like preferred service times and unavailable dates. Will I be notified of changes made by my volunteers through the app? Cleaning up rosters that include a list in one cell. Personalize automatic emails sent through VSP. It really has revolutionized my job! We are open 7am - 3pm PST, M-F. 2023 Rotunda Software. As the patroness of music and liturgy, many MSP schedulers and volunteers will pause and reflect to ask for her intercession; let's take a closer look at the life of St. Cecilia. How do I post schedules on my organization's website? Volunteers lose their login info? Click on the My Schedule tab to see your upcoming assignments. Check to make sure you dont accidentally have caps lock turned on. Moreover, Secure Rotunda Software has yet to grow their social media reach, as its relatively low at the moment: 1 Google+ vote. This sites reputation is almost good, but it is important to note that its child safety remains unrated by users. When I click on a link in the email, it opens the Web Terminal instead of the app. Host a Volunteer Training Night at Your Church, Point volunteers to a tutorial on how to use the Web Terminal. How can a volunteer automatically add their scheduled times to their Outlook, Google, or iCal calendar? But what happens when family members cannot . In speaking with churches across the country daily, one thing is clear: in-person church attendance, especially volunteering, has been slower to bounce back from the pandemic than wed like. What is the difference between a Leader, a Web Admin, and an Installation Admin in VSP? We are always on the lookout for talented people, especially for. Moreover, Secure Rotunda Software has yet to grow their social media reach, as it's relatively low at the moment: 1 Google+ vote. How are volunteers assigned their Web Terminal usernames and passwords? Click on the Full Schedules tab and then click on the appropriate date range to volunteer to serve, and fill the vacancies in our schedules. From the scheduling https secure rotundasoftware l web terminal my profile results, request subs for users with auto email address below and volunteers access to make their scheduling. Only show volunteers the schedules for a certain job in the Full Schedules tab, Focus on a particular job when viewing the schedule, Display only future dates on Live Schedule Posts online, Delete old Full Schedules posts and Rosters posts from the Web Terminal, Post a schedule online that only contains unfilled positions. Activate and refill SMS account. Help volunteers connect to the Web Terminal by placing a banner on your website. How can I set up the enrollment form to just capture assignments? Add/manage admin installations. Is there a way to have different automatic email reminders sent out for each job? Can I limit the number of assignments or swap requests a volunteer can request? How can I set up the Web Terminal so that volunteers can trade positions? Be sure you are including the hyphens in your activation code. This site's reputation is almost good, but it is important to note that its child safety remains unrated . A few examples include going online to check the distribution of positions, monitor no-shows, and create custom rosters to share with your team! June 5, 2022 Posted by: Category: Uncategorized; Copyright 2023 Rotunda Software How do I send a reminder to just volunteers who are scheduled for the coming week? Easily integrate VSP with your organization's website. https://secure.rotundasoftware.com/l/web-terminal/login/. How can a volunteer automatically add their scheduled times to their Outlook, Google, or iCal calendar? If you can't select your church, please contact your scheduling administrator and ask for your church's organization ID. The List of available positions says ''and more''. Web Admins can now create new schedules from the web! What is going on? How can I preview the app during a trial period? Send it to them easily! Its state of the art scheduling models save you time and eliminate frustration by enabling you to quickly create schedules that acknowledge all your volunteers preferences and your organizations needs. In this new series, MSP Secrets, we'll highlight often-overlooked features within Ministry Scheduler Pro that will save time and frustration! The Web Terminal allows your volunteers to log in from their home computers and view their schedules, request substitutes, volunteer to fill open positions, update their personal information and scheduling preferences, and access resources for their scheduled services. If you already have a VSP subscription, you may log into your account to: Renew your subscription. You are using an old, unsupported web browser. How can I train Leaders to use the Web Terminal? If youd like to see who else is scheduled for a ministry, choose a service from any of the tabs. Find out how to right your scheduling wrongs and make filling the schedule easier for you and your volunteers this Christmas. Personalizing the Web Terminal with your church's logo, Link to the Web Terminal directly from your church's web site, Embedding links when using the Announcements or Web Terminal panes, Preview changes in your Web Terminal without opening a web browser, Help volunteers connect to the Web Terminal by placing a banner on your website. Want to know more? Why can't one family member 'switch to' another in the Web Terminal or mobile app? Powered by, Show more options for this job (subdivision), Synchronize Volunteers With External Management Software, Web Terminal tabs: Administrator Perspective. If you add new volunteers at a later date, you can revisit the preconfigured templates and choose the option that says, Send User Login. Send login information to a single volunteer who has misplaced his information by typing their name into the "To" line at the top of the email. Check out this months article for a behind-the-scenes look at how Emily Wixson makes it work. UN-check the box by the Offer to save your web passwords button. Inside MSP, go to the Web Terminal pane and click on the "Home" tab. How managing a crisis ushered in new ways of scheduling, Two Churches, One Mission: The shared ministry of Madison Christian Community, Getting acquainted with St. Cecilia, the patron saint of pastoral musicians, 3 ways you're overcomplicating your holiday schedule (and how to fix it), Holiday scheduling best practices from St. Joan of Arc Parish in San Ramon, California, New Feature: Create schedules from the Web Terminal, MSP Secrets: The art of scheduling families made easy, How To Re-Ignite Your Ministries This Fall, New Feature: Rosters and reports from the Web Terminal. VSPs Web Terminal allows your volunteers to go online to view schedules, find subs, update their availability, and connect with other volunteers. Send text message reminders to volunteers who specifically request to receive them. VSPs Rosterizer is a powerful reporting tool, allowing users to easily mine the valuable data stored in Volunteer Scheduler Pro. Share the printable Web Terminal Guide with your volunteers, Can't add shift preferences: "No shifts match the criteria in your profile". Tokens are special fields, enclosed in curly braces, which display personalized information specific to the volunteer viewing the token. {{FullName}} volunteers full name Send in your Data Files. If you need to request a substitute for one of your assigned times, just log in to the software and click "request sub" next to your assignment. You can navigate through the terminal by clicking on the . How do I save an email so I can re-send the same email at a later date? All rights reserved. How can I preview the app during a trial period? Our state of the art scheduling engine is based on a proprietary, highly sophisticated multi-pass model that guarantees the fairest possible distribution of duties in every single schedule. From there, you can choose to volunteer. Exclude certain volunteers' information from rosters and schedules. Easily integrate VSP with your organization's website. If you need a sub, just click on a service then select Request a Sub. You can add a comment to provide more clarification, if desired, and then click Submit., If youd like to volunteer to fill an open position, go to the Open Positions tab, click on a service and select the Volunteer Now option. The MSP Web Terminal: An Improved Mobile Experience, Go Beyond Volunteer Scheduling: Create a Culture of Service. Why is the order of volunteers in a job different on the Web Terminal and inside of VSP? How do I post another schedule to the Web Terminal? Powered by Ministry Scheduler Pro Recommend Home Dear {0}, My Schedule Full Schedules Rosters My Profile Help Logout Welcome to the Web Terminal' Here can view your personal schedule view full posted schedules, view rosters, find substitutes, and view and change your personal settings. If volunteers enroll using VSP 's online Enrollment Forms, they'll receive an automatic email with their login information when their enrollment form has been processed. See how one church, St. Joan of Arc Parish in San Ramon, CA, handles its holiday scheduling and get tips for saving time and frustration scheduling for the season! Send a blast text message to a group of volunteers! When sending email reminders, some volunteers are receiving emails even if they are not scheduled in the specified date range. Get new volunteers involved with VSP Enrollment forms. If you are trying to get into your trial, open the desktop icon on your computer or download VSP directly. Point volunteers to a tutorial on how to use the Web Terminal. They can be used in the Emailer and on the tabs of the Web Terminal. How can I list more positions? Why is the order of volunteers in a job different on the Web Terminal and inside of VSP? How can I close my text messaging account? Rotunda is a small team focused on creating innovative products that solve meaningful problems. Advent and Christmas are a time for spiritual joy that also brings additional church services and an increased need for volunteer liturgical ministers. Calling forth new volunteers encourages them to participate in worship more fully and share their faith through acts of service. Click on Show Advanced Settings link at the bottom. First, we made the text larger. Why cant I log in? - Shawn R. Hallman, Cathedral of St. Andrew (Little Rock, AR) "Web Admin access is such a wonderful feature! How can I retrieve login information should a volunteer lose it? As you will see, VSP enables you to dictate even the most complex scheduling considerations, all through a remarkably simple plain-English interface. Manage billing settings. Post an Enrollment Form on Your Organization's Website, Volunteers can choose their shifts when they enroll. How can I turn OFF automatic email and SMS reminders? How can I change what is displayed in the app? How do I post a schedule to the Web Terminal (online)? If automatic processing is turned on, the changes they make are immediately applied to their schedules with no administrative intervention required. Rotunda is a small team focused on helping people do good things through software.